Realistic, motivating, challenging! How well can your teams plan a complex project - and convince sponsors that it's worth it?
- For 1, 2, 3 or 4 teams
- 4 - 5 hours + debrief
- illustrates the need for team brainstorming to get ideas on the table
- demonstrates the need to break a project into bite-sized chunks
- raises awareness of how team members need to communicate with one another
- stresses importance of planning schedules and cost accounting
- emphasises the need to plan a presentation with audience’s needs in mind
Teams have a letter congratulating them on mounting an expedition to the South Pole. All the data they might need is held by the Trainer on a series of Datacards. This Databank is ‘open’ for 5 minutes at a time at 30 minute intervals. Teams can access data by written request only and so start with a brainstorming session to identify what information they need. They gradually build up data (such as sledges, fuel costs, equipment costs and weather details etc.), plan a route and calculate the cost of their expedition. They then present to a group of ‘sponsors’ for the necessary funds. A challenging team planning task that makes the training room look like Antarctic HQ full of charts, dates and lists.
- Explain what the activity is all about
- Divide the group into teams of 3-6. As there is a lot to do, you can have bigger teams than usual
- Issue the initial Letter to each team together with a data request slip. Explain that teams can have six questions and that the Databank opens in 20 minutes
- Stand by to receive data requests and issue those datacards that cover information teams have asked for
- Continue with at least three more data sessions where teams can collect information
- When teams are ready, ask them to prepare presentations to the sponsors
- Listen to presentations (sometimes senior managers play the part of the sponsors). Decide who to give the money to
- Conduct a Debrief on the activity and stress all the key learning points.
Trainer’s Notes give full guidance as well as the solution and all the costings plus additional notes.
- Trainer’s Notes
- CD-ROM containing PowerPoint Presentation
- Trainer’s Datacard Reference Sheet
- Sponsors’ Questions
- Team Briefs
- Antarctic Maps
- Data Request Forms
- Sets of Datacards
- Equipment Brochures
- Fuel Dump Planning Kits
- Handout – Decisions Reached
Appreciate the level of detail and research behind the game
Used on an “Introduction to Project Management Course” as a case study over three days with individuals with a mixed group of job roles and levels from Corporate Offices. The best learning points included: do not assume anything, plan carefully, promote and market your project to gain buy-in. We love running this exercise because, as Trainers, as it’s the sort of expedition we’d love to do!
Sonja McCoy, Method & Training Team, John Lewis
It was run competitively which made it quite exciting
Used on a Team Development Day with IT teams. The best learning points were planning, information-gathering and not giving up. Fun, challenging and interesting. We interspersed data card allocation with tasks which had to be completed in order to earn the info they required.
Stephanie Oerton, Soul Partnership
Creates a memorable connection to the learning
We use Antarctic Challenge to allow course members to experience real issues of strategic planning in some depth, with little prior knowledge of the “environment”. For the Trainer, the format is flexible and the powerful image of Antarctica creates a memorable connection to the learning.